Definitions and interpretation
Data: collectively all information that you submit to Ireland Touch via the website. This definition incorporates, where applicable, the definitions provided in Data Protection laws;
Cookies: a small text file placed on your computer by this website when you visit certain parts of the website and / or when you use certain features of the website. Details of the cookies used by this website are set out in the clause below (Cookies);
Data Protection Laws: any applicable law relating to the processing of personal data, including but not limited to the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as GDPR is effective in Ireland;
GDPR: the General Data Protection Regulation (EU) 2016/679;
Ireland and EU Cookie Law: European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011
3. For the purposes of the applicable Data Protection Laws, Ireland Touch is the “data controller”. This means that Ireland Touch determines the purposes for which, and the manner in which your Data is processed.
4. We may collect the following data, which includes personal Data from you:
b. date of birth;
d. club membership information;
e. nationality and / or information to determine your eligibility to represent Ireland Touch at Touch tournaments;
f. contact information such as email address and telephone numbers;
g. demographic information such as postcode, preferences and interests;
h. touch qualifications (coaching, refereeing etc.), garda vetting information, child safeguarding information, child protection information;
How we collect data
5. We collect data in the following ways:
a. data is given to us by you; and
b. data is collected automatically.
Data that is given to us by you
6. Ireland Touch will collect your data in a number of ways, for example:
a. when you contact us through the website, by telephone, post, e-mail or through any other means;
b. when you register with us and set up an account to receive our products/services;
c. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);
d. when you enter a competition or promotion through a social media channel;
e. when you make payments to us through this website or otherwise;
f. when you elect to receive marketing communications from us;
g. when you use our services;
Data that is collected automatically
7. To the extent that you access the website, we will collect your data automatically, for example:
a. we automatically collect some information about your visit to the website. This information helps us to make improvements to website content and navigation, and includes your IP address, the date, times and frequency with which you access the website and the way you use and interact with its content;
Our use of Data
8. Any or all of the above data may be required by us from time to time in pursuit of our legitimate interests to to provide you with the best possible service and experience and in order to properly carry out the administration and operations of our organisation. Specifically, data may be used by us for the following reasons:
a. internal record keeping;
b. improvement of our products / services;
c. transmission by email of marketing materials that may be of interest to you;
d. maintaining membership records, participation at Ireland Touch events, acknowledgement of roles as coach, manager, referee, committee member, player or any other role, official or unofficial, with Ireland Touch;
9. If you are not satisfied with the processing carried out on the above basis, you have the right to object in certain circumstances (see the section headed “Your rights” below).
10. When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and / or taking steps, at your request, to enter into such contract.
11. We may process your data where it is required for the purposes of a legal obligation, particularly as it may relate to national vetting and child/ vulnerable adult protection obligations. These obligations are set out in National Vetting Bureau (children and Vulnerable Persons Acts 2012-2016.
Who we share data with
12. We may share your data with the following groups of people for the following reasons:
a. any of our group companies or affiliates – for the purpose of membership, participation at Ireland Touch or its partners or affiliates tournaments or events;
b. our employees, agents and / or professional advisors- for the purpose of membership, participation with Ireland Touch or its partners or affiliates tournaments or events;
c. third party service providers who provide services to us which require the processing of personal data – to help third party service providers in receipt of any shared data to perform functions on our behalf to help ensure the website runs smoothly;
d. third party payment providers that process payments made over the website – to enable third party payment providers to process user payments and refunds;
e. relevant authorities – to facilitate the protection of children, vetting adults in the supervision of children;
14. Information will be retained for historical records to acknowledge your participation in Ireland Touch tournaments and events or until you request that the data be deleted.
15. Even if we delete your data, it may persist on backup or archival media for legal, tax or regulatory purposes.
16. You have the following rights in relation to your data:
a. Right to access – you are entitled to obtain a copy of the personal data that we hold about you.
b. Right to correct – the right you have your data rectified if it is inaccurate or incomplete.
c. Right to erase– the right to request that we delete or remove your data from our systems.
d. Right to restrict our use of your Data – the right to “block” us from using your data or limit the way in which we can use it.
e. Right to data portability – the right to request that we move, copy or transfer your data.
f. Right to object – the right to object to our use of your data including where we use it for our legitimate interests.
17. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your data (where consent is our legal basis for processing your data), please contact us via this e-mail address: firstname.lastname@example.org